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Application Portal - 2021 Call for Project Proposals

Welcome! 


If you are ready to start your application, please click on the button NEXT PAGE below.


In the case you want to continue working on a draft proposal, please click on the link RESUME A PREVIOUSLY SAVED FORM at the bottom of this page.


Useful links:

Please find below useful links to assist you in submitting your project proposal application form to UNDEF.
  

 

Information on how to apply for funding

https://www.un.org/democracyfund/content/apply-funding

 

Application FAQs

https://www.un.org/democracyfund/apply-for-funding-faqs

 

Lessons learned from UNDEF-funded projects

https://www.undeflessonslearned.org/

Application Form Template

https://bit.ly/3ba93JT

UNDEF Website
https://www.un.org/democracyfund/
Technical Issues / Information please contact democracyfund@undefapplication.org

REGISTRATION INFORMATION

Please fill out the required fields below marked with a red asterisk.


Please provide two different points of contact. Submission confirmation email will be sent to the KEY CONTACT.

Key Contact Information






Head of Organization Contact Information





Organization Information








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ORGANIZATIONAL PROFILE

Please fill out the required fields below marked with a red asterisk


Max. 250 characters






Enter 0000 below if your organization has not been legally constituted.


Does your organization have both financial audits and annual reports that cover two years of activities? Select yes or no below.
If yes, please upload those reports in section "Attachments". 



PDF or image file types only. (Max. 3MB)


Copy of original legal registration of your organization with certified translation in English or in French.

Two audited annual financial statements. These should be organizational audit financial reports and not financial project reports.

Two annual narrative reports. These should be annual organizational reports and not project reports. 


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ORGANIZATION EXPERIENCE AND AFFILIATIONS

Please fill out the required fields below marked with a red asterisk

What is your organizations goal and strategic priorities? Where do you see your organization in five years from now? Max. 650 characters.

Please indicate any prior experience your organization has in the same sector, country, or region. Provide detail on the year of past and on-going key activities implemented by your organization and their focus areas. Max. 650 characters.

Please provide detail of any prior experience, past or present, your organization has working with the United Nations. Max. 500 characters.

Please indicate any affiliations your organization has with either regional or international associations or organizations. Max. 500 characters.

Please detail any project grants your organization has received to date, from any entity, whether UN or other, and the name of the grant-giving entity. Please provide the name and email of the focal point in the grant-giving entity. Max. 255 characters.
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PROJECT PROPOSAL DESCRIPTION

Please fill out the required fields below marked with a red asterisk

Max. 120 characters

Indicate above the same US $ amount as Total Requested Grant Amount for Budget by output and Budget by input located below.

Please provide a brief and concise summary of the project. Max. 1000 characters.

All applicants must choose one geographic scale from the (Project Scale) drop down. For local (Country) scale, choose only one country. For regional scale, choose one region and multiple countries within that region. For global scale, choose multiple countries.

If your project scale is local, please select only one country from the drop down box.

If your project scale is regional, please select a region first, then select multiple countries from that region below.

To select multiple countries hold the CTRL key of your keyboard while clicking on individual country names.

If your project scale is global, please select multiple countries. To do this, hold the CTRL key of your keyboard while clicking on individual country names.



Explain in what way the proposed project is different from previous initiatives undertaken by your organization to address the same theme. Max. 500 characters.

What lessons learned have you identified from previous initiatives and in what way do they make to the proposed project innovative.                                   Max. 1500 characters.

Describe the overall democratic context, development issues and challenges pertaining to the topic addressed by this project. Max. 500 characters.

(1) Indicate the problem addressed by the project (2) Describe the underlying causes of this problem and (3) Provide a justification for the necessity of the project. Max. 1500 characters.
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RESULTS & STRATEGY


Please fill out the required fields below marked with a red asterisk

Clearly explain the objective that will be achieved through implementation of the project activities. Max. 255 characters.
Outcomes and Outputs
Describe the intended outcomes expected (max 3). The outcomes should look beyond the project outputs and indicate the expected positive changes in condition/capacity that will be brought about within the timeframe of the project. Several outcomes will contribute towards the project objective. Max 255 characters

Max. 255 characters

For each outcome, please frame at least two indicators. An indicator is a statement, either qualitative or quantitative, related to some aspect of the outcome, and allows us to directly measure progress towards achieving the outcome. It must be Specific, Measurable, Achievable, Relevant and Time-Bound (SMART). Do not restate an output of the project as an indicator. The indicator must go BEYOND the level of the output/s to actually measure the positive results/impact of the output/s towards achieving the outcome. e.g:% of indigenous populations aware of their rights under the new electoral administration laws. Max 400 characters.

Describe the immediate realizations generated by the key activities. These are measurable products (100 women leaders trained, 80 public debates held, 1000 copies of report published, etc.). Several outputs will contribute to the achievement of one outcome. Max 1000. Characters.

Describe the key activities that will be undertaken for each output mentioned above. More than one activity can contribute to the achievement of one output. Max 600 characters.

Max. 255 characters

Max 400 characters

Max 1000 characters

Max 600 characters.

Max. 255 characters

Max 400 characters

Max 1000 characters

Max 600 characters.


Strategic Approach


Describe how the project outcomes will be measured, what measurements will be used (outcome indicators, baseline, targets and monitoring tools) and who will be responsible for measuring them. Max 500 characters.

Explain how the project achievements will be maintained beyond the UNDEF funding period. Max. 500 characters.


Max 500 characters.


Max 500 characters.

Describe why UNDEF funding is particularly strategic for the proposed project. Max. 300 characters.
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PARTNERSHIP(S)


Who is/are the local Implementing Partner(s) of this project? Please provide the full names of the implementing partner organizations. Take good note that Implementing Partner(s) should be consulted before putting their name down. Max. 300 characters.
EXECUTING AGENCY: In exceptional circumstances and where there is clear value added, the applicant might feel the need to partner with a United Nations Executing Agency. In this case, the UN agency will oversee and monitor the project and act as UNDEF’s agent for project oversight
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BUDGET

Please fill out the required fields below marked with a red asterisk
BUDGET INSTRUCTIONS
In this section, you need to present your project budget by detailing how the requested grant amount will be used. Please note that you need to present the budget in two different ways: by Output and by Item. Use rounded amounts to the nearest thousand dollars. Total Project Costs for both types of budget will be displayed when you save your application. They must also add up to the same figure. NOTE: It is expected that staff and other personnel costs remain a small component in comparison to other budget items.
Total Project Cost (TPC) = Budget per item = Budget per output/activity
BUDGET BY OUTPUT
Examples of outputs:
Output 1: e.g. 500 local women councilors trained 
Output 2: e.g. A voters education campaign targeted at youth conducted
Output 3: e.g. 10 radio/TV programmes broadcasted
Output 4: e.g. 20 joint initiatives undertaken by youth and media outlets
Output 5: e.g. Public debates in 10 communities held
Output 6: e.g. Implementation of 10 small scale projects
Important: salaries and other support costs such as office rent, equipment, bank fees or audit are not considered as outputs. Please include a pro-rated amount of such costs in each output listed below.


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Max. 255 characters


Important! TPC must equal the Requested Grant Amount that you have entered on Page 5
BUDGET BY ITEM










Important! TPC must equal the Requested Grant Amount that you have entered on Page 5.
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COMMITMENTS

Please fill out the required fields below marked with a red asterisk
All type of applicants must read and confirm all five commitments. CSO/NGO must check all commitments.






UNDEF Disclaimer

UNDEF reserves the right to terminate the development of a project document should, in UNDEFs view, the applying organization does not have the necessary project design capacity or commitment.



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